MARKETING + CRM + EVENT PLANNING
Less chasing. More appointments on the calendar.
You didn’t get into events to spend your evenings trading messages about when to meet. WeWed gives potential clients a clear path from their first contact to a confirmed appointment, with the details kept in your CRM.
Start with your client CRM for $39/month. Try it free for 3 days with no credit card required. Review and approve your selected subscription to continue. Cancel anytime.
What you can keep together
- One CRM record from first contact to appointment
- Event date, service, guest count and budget qualification
- Approved FAQs with staff handoff for personal questions
- Offered appointment times, timezone display and buffers
- Confirmation, reminders, rescheduling and cancellation
- Calendar download and no-show recovery
The problem: every new lead creates more back-and-forth
A potential client asks about your services while you are working an event. You still need their date, guest count and budget, they have questions, and arranging a meeting takes another string of messages. That work competes with the clients already counting on you.
Capture the details once
New leads can enter an enabled workflow from your WeWed landing page or an authorized sales connection. You can also invite an existing CRM lead. Collect the event date, requested services, guest count and budget in the same client record, so you arrive at the meeting prepared. A branded landing page website is included with Marketing + Follow-Up.
Answer the repeat questions and keep the personal touch
Share the questions and answers you have approved for your business. When someone asks something outside those answers, requests a team member or needs a personal fit review, WeWed creates a staff task and pauses appointment nurturing. Your team can reply and resume scheduling when the client is ready.
Let the client choose a time
Offer the times you have reviewed, with your appointment length, meeting location or link, timezone and buffer. WeWed checks saved appointments and events and reserves the chosen time to prevent competing online bookings. The client sees the equivalent time in their device timezone.
Confirm the meeting and make changes easy
With approved messaging and connected email reply tracking, WeWed sends the confirmation and queues reminders 24 and 2 hours before the meeting when those reminders are still applicable. The client can add the appointment to their calendar, reschedule or cancel from the private link. The original lead moves to the consultation stage.
Keep the next step moving
Booking, declining, opting out or a tracked reply stops the relevant nurturing. After the appointment, record whether the client attended. A recorded no-show can receive one email with a link to choose another time, giving you a practical recovery step without starting over.
Set it up around your business
Open Client workflows, then Lead to appointment. Review your available times, meeting details, approved answers and optional budget or guest limits. Connect your email sender and incoming reply tracking, approve the messages and enable the workflow. Scheduling uses your reviewed offered times and saved WeWed appointments and events; review any changes to your external calendar when updating your offered times.
Connect your next lead to a meeting.
Start with the $39 CRM, or choose Marketing + Follow-Up for $119/month to add a branded landing page website and recurring marketing.
Questions before you choose
What problem does this solve?
It reduces the repeated messages needed to collect event details, answer common questions and find a meeting time. Potential clients get a clear next step, and you have their details together before the conversation.
Is this included in the $39 CRM?
Yes. The guided lead-to-appointment workflow is part of the client CRM. Set up your offered times and connect email and reply tracking to activate automatic messages. The $119/month Marketing + Follow-Up package also includes the branded landing page website, 28 social content days and six-email marketing funnel.
Can I take over a conversation?
Yes. Questions outside your approved answers and requests for a personal reply create a staff task. Your team can reply from the workflow and explicitly resume scheduling when appropriate.
How are appointment times checked?
WeWed uses the offered times you review and checks them against saved WeWed appointments, events and online reservations. Choose your timezone, appointment length and buffer during setup. Keep your offered times aligned with your external calendar.
Can clients reschedule without another exchange of messages?
Yes. Their private appointment page lets them choose another offered time or cancel. WeWed updates the reservation and prevents obsolete reminders from continuing.
Give your event business a more connected back office.
Start with your client CRM for $39/month. Try it free for 3 days with no credit card required. Review and approve your selected subscription to continue. Cancel anytime.